JOB DESCRIPTION.

Second Baptist School is seeking a FULL-TIME ACCOUNTS PAYABLE / GIFTS OFFICER for the 2024-2025 school year.

• Position Title: Accounts Payable / Gifts Officer
• Reports To: Director of Advancement
• Work Calendar: Eleven Month, Full-Time

JOB SUMMARY.

This role works in the school’s Office of Advancement serving as the accounts payable clerk for the school and foundation and as the foundation’s gifts officer.

DUTIES & RESPONSIBILITIES.
Essential functions of the job include but are not limited to the following:

• Enter gift data for all incoming gifts and pledges
• Process deposit transmittals for all gifts
• Add, update and maintain vendor files
• Prepare purchase orders
• Process invoice payments, track purchase orders and invoices, review items for appropriate payment approval and supporting documentation
• Process reimbursements for parent volunteers
• Provide monthly Detailed Trial Balance reports to departments
• Maintain activity fee class budgets
• Facilitate refunds through our online software
• Prepare weekly reports for online credit card deposit transactions
• Prepare monthly report for online credit card transaction fees
• Facilitate cash advances for cash boxes
• Obtain W-9 forms from vendors
• Reconcile the school’s monthly credit card statement
• Assist the Office of Advancement with several evening and weekend events, including football games, dinners, and special events
• Disburse mail to centralized department mailboxes
• Perform other responsibilities as assigned by the Director of Advancement

CANDIDATE SUMMARY.

We seek the following in qualified candidates:

• A strong Christian testimony and a calling to serve as a positive Christian role model
• A heart to provide exceptional customer service to all members of the community
• A bachelor’s degree from an accredited institution
• Exceptional written and verbal communication skills
• Strong experience with accounting-related responsibilities
• Experience with Great Plains accounting software and/or Raiser’s Edge software considered a plus
• Attention to detail and accuracy
• Multitasking and organizational skills
• A strong work ethic
• A desire to lead and support all school-wide initiatives
• A responsible steward of the school’s resources and a personal commitment to support the school’s fundraising efforts as able

Prior knowledge of Second Baptist Church and School are considered a plus.