JOB DESCRIPTION

Second Baptist School is seeking an ARTS EVENT PLANNER for the 2025-2026 school year.

• Position Title: Arts Event Planner
• Reports To: Director of Arts
• Work Calendar: Eleven Months
• Work Hours: 7:30 AM - 4 PM
  • Additional evening/weekend hours (approximately 115 hours)
  • Flexible start time on event days
  • Tentative schedule of 2025-26 arts events is listed below.

PRIMARY RESPONSIBILITIES

Essential job functions include, but are not limited to:

• Schedule all facility requests for the Arts Department.
• Assist with preparations and arrangements for special events, shows, concerts and projects.
• Serve as the point person for musical and theatre productions using ticketing platforms.
• Monitor and report ticket sales.
• Document and implement marketing ideas for shows, concerts and theatrical performances.
• Assist with setup and scheduling of Art Patrons Board meetings.
• Organize priority seating for Arts Patrons, Director’s Circle members and underwriters during events.
• Plan and proof print materials for events
• Greet visitors, answer phone calls, manage all incoming and outgoing mail, and assist the director of arts with correspondence.
• Maintain calendar/schedule for the director of arts. Coordinate the scheduling of department meetings and prepare meeting agendas.
• Attend all departmental meetings, taking notes and distributing minutes when necessary.
• Maintain department records and files, which may include confidential information.

CANDIDATE SUMMARY

We seek the following in qualified candidates:

• A strong Christian testimony and a calling to serve as a positive Christian role model to our students and families.
• A heart to provide exceptional customer service to all members of the community.
• A bachelor’s degree from an accredited institution.
• Proficiency in technology, including Google Workspace.
• A desire to be a dedicated and loyal team member supporting all school-level activities and school-wide initiatives.
• A desire to build relationships and promote a culture that reflects the school’s mission and values.
• Responsible stewardship of the school’s resources and commitment to support the school’s fundraising efforts as able.

Prior knowledge of Second Baptist Church and School is considered a plus.

2025-2026 Arts Events (dates are subject to change):

• US Fall Drama: Oct 3 & 4
• Fall Choir Concert: Oct 14
• MS Musical: Nov 7 & 8
• Lyrics and Lattes: Dec 5
• Festival of Christmas: Dec 9
• Fall Art Show: Dec 9-11
• US Musical: Feb 27-March 1
• STC Banquet: Mar 20
• 5th & 6th Grade Musical: April 16
• Spring Art Show: Apr 28-30
• Spring Instrumental Concert: May 5
• Spring Choir Concert: May 11
• Arts Board Meetings: September, November, January, March, May