JOB DESCRIPTION.

Second Baptist School is currently seeking a full-time OPERATIONS ADMINISTRATIVE ASSISTANT.

• Position Title: Operations Administrative Assistant
• Location: SBS Woodway - with some travel to SBS University-Model campuses
• Reports To: Director of School Operations
• Work Calendar: Eleven Months

JOB SUMMARY.

The Operations Administrative Assistant will play a key role in supporting the daily functions of the Director of School Operations by managing administrative tasks such as scheduling meetings, coordinating communication, preparing reports, and maintaining organized records. This position also requires regular collaboration with the Second Baptist Church facilities team to ensure seamless coordination of campus logistics, event setup, maintenance requests, and shared resources. The individual in this role must demonstrate a high level of discretion, professionalism, and integrity, as they will be entrusted with handling sensitive and confidential information related to school operations, personnel matters, and strategic planning.

RESPONSIBILITIES and DUTIES.

Essential functions of the job include, but are not limited to, the following:

• Serve as an administrative assistant to the Director of School Operations.
• Schedule and assist the Director of School Operations on management of projects and preparation of project proposals.
• Submit all school work orders to the facilities office or the security team. This includes key and card access requests.
• Reserve on-campus rooms for all school events.
• Submit room set up requests and media requests for all school events.
• Execute pre-event checks to ensure accuracy and completion of set ups.
• Serve alongside the Assistant to the Head of School for large, all-school events.
• Participate in meetings with the facilities office, church media team and school personnel.
• In collaboration with school leadership, regularly evaluate and manage ordering of classroom and office furniture.
• Train and support Second Baptist School University - Model staff to manage their campus work orders and room reservations.
• Assist with additional projects as needed.
• Other duties as assigned.

KNOWLEDGE/SKILLS/ABILITIES REQUIRED.

To perform this job successfully, candidates must have:

• Strong interpersonal and communication skills, showing flexibility and professionalism in all interactions.
• Skill in organizing resources, being detail-oriented, establishing priorities and working independently.
• Strong multitasking skills, ability to problem-solve and meet deadlines.
• Proficiency in Excel and Google Suite.
• Appreciation and understanding of the Second Baptist School mission, policies, procedures and philosophy.

CANDIDATE SUMMARY.

We seek the following in qualified candidates:

• Bachelor’s degree required.
• A strong Christian testimony and a calling to serve as a positive Christian role model for colleagues.
• Excellent organizational and time management skills, with the ability to balance multiple tasks and meet deadlines.
• Strong communication and interpersonal skills to work collaboratively with colleagues.
• A desire to build relationships and promote a culture reflective of the school’s mission, passion and core values.
• A desire to support all school-wide initiatives.
• A collaborative and creative growth mindset.
• Proficiency in technology.
• Responsible stewardship of the school’s resources and a personal commitment to support the school’s fundraising efforts as able.

Christian independent school experience and prior knowledge of Second Baptist Church and School are considered a plus.